General Tab
The General tab displays basic information about this transaction, including the date, time, organization unit and labor distribution.
Note:
If organization unit and position fields are left blank, the system automatically assigns the employee's Primary Home Labor Distribution values.
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Depending on the page displayed, the following fields may be available. Click on the link to navigate to the description. |
The following additional tabs of information are available in this page: Entering a Clocking Through the Add Clocking Screen |
Date
The calendar date of this clocking.
Device Number
The identification number of the input device for the transaction, such as the badge reader number.
DOW
Two letter code indicating the day of the week of this entry.
Grant Code
The identification code of an applicable grant.
Hours
The number of hours included in this clocking transaction.
Input Symbol
The symbol indicating the source of entry of this transaction, such as badge reader, quick code, manual, or download. Hover the cursor next to the symbol to display a tool tip describing the type.
Job Class Code
The employee job work assignment for this clocking entry.
Lunch Length (Hours)
The amount of time taken for a lunch break, expressed in whole and/or decimal hours. For example, a 30 minute lunch break would be entered as .5 hours.
Organization Unit Level 1
The level 1 organizational code where this clocking is assigned. The number of levels available and the label names depend upon your organization or corporate structure.
Organization Unit Level 2
The level 2 organizational code where this clocking is assigned. The number of levels available and the label names depend upon your organization or corporate structure.
Organization Unit Level 3
The level 3 organizational code where this clocking is assigned. The number of levels available and the label names depend upon your organization or corporate structure.
Organization Unit Level 4
The level 4 organizational code where this clocking is assigned. The number of levels available and the label names depend upon your organization or corporate structure.
Organization Unit Level 5
The level 5 organizational code where this clocking is assigned. The number of levels available and the label names depend upon your organization or corporate structure.
Organization Unit Level 6
The level 6 organizational code where this clocking is assigned. The number of levels available and the label names depend upon your organization or corporate structure.
Organization Unit Level 7
The level 7 organizational code where this clocking is assigned. The number of levels available and the label names depend upon your organization or corporate structure.
Organization Unit Level 8
The level 8 organizational code where this clocking is assigned. The number of levels available and the label names depend upon your organization or corporate structure.
Organization Unit Level 9
The level 9 organizational code where this clocking is assigned. The number of levels available and the label names depend upon your organization or corporate structure.
Override Code
The code used by authorized supervisors to override payroll rules for a clocking transaction.
Pay Code
The code indicating the type of pay to be received by the employee.
Pay codes can have different formulas attached, which can add differentials such as shift pay, or multiplier factors such as overtime. Examples of pay codes are REG (regular), OT (overtime), or VAC (vacation).
When entering this value through the Transaction Grid, a Smart Drop Down menu is available.
Pool Assignment
Indicates the staffing pool this clocking entry is applied to.
Position Code
The labor distribution code that indicates the worked organization and job class assignment for this clocking transaction.
Project Code
The identification code of an applicable project.
Prompt Hours
The number of hours worked, entered as a result of a message prompt at the input device.
Prompt Time
The clocking time entered as a result of a message prompt at the input device.
Quick Code
A code set up for an employee to quickly enter a transaction using a single entry.
Quick codes are set up in the employee record in the Quick Code section screen.
Rate (Dollars/Hour)
The rate of pay (in dollars per hour) for this clocking transaction.
Requested Reason
The reason for this clocking entry, if additional information should be supplied.
Special Code
The primary special code assigned to this clocking, if applicable. Additional special codes can be assigned on the Special Codes 2-5 fields. These are located on the Special Codes tab when using the Transaction Grid view.
Special Code 2-5
The Special Codes fields allow users to enter one or more codes with additional processing information to a transaction.
Note:
Although these fields are required, the default entered for each field is No Special Code.
Time
Enter the Time the calendar should begin. The format can either be 24-hour or 12-hour.
If you are using 12-hour format, follow the time with 'a' or 'p' for AM and PM.
Transaction Order
Indicates whether to add a duplicate clocking entry either before or after the clocking to create a matching in/out punch.